TOWN OF SHARON
MEETING NOTICE
POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED.
Recreation Advisory Committee
LOCATION OF MEETING: Sharon Community Center
DATE & TIME: February 17, 2011 7:00 PM
Minutes
Present: Gail, Mike (Chair), Neil, Steve, Gary, Mike, Mitch
Not Present: Fred, Rick
Motion to approve by Neil. 2nd by Gail. Motion approved 7-0.
Group didn’t show.
Discussed questions from report. Brett explained #3 with more detail.
Committee discussed expenses and how to better control them. Motion made by Gail to not purchase any special attire for winning teams this season as money is not available to do so. 2nd by Steve. Vote 4-3 in favor of motion. Gail/Mitch/Neil/Mike all voted for motion. Gary/Mike(chair)/ Steve voted not in favor.
Gary asked Brett to find out what ex-officio means and is it allowed to vote.
Dave Sweeney came in for annual visit with Men’s Softball. Permit is in for usage of Ames St field on Sunday nights. They are aware of three conflicts with softball tournaments and will not be using the fields on those days.
Brett updated committee on summer staff hiring. Have eleven jobs open (three camp/one gate/seven lifeguards). Interviews are underway. Amanda is handling the interviews.
CIT for Camp Massapoag will now be required to interview before being accepted. Space is limited and we want to make sure that the right CIT’s get the spaces.
Brett spoke to Personnel Board about summer wages. He asked to freeze wages for staff this summer. Keep them the same as in 2010. I also asked for a Step 3 to be added for the eight returning staff that would not be getting a step raise. The Selectmen voted against adding a Step 3 to the Summer Staff.
Motion made by Gary to ask the Selectmen to reconsider it. Step 3 would increase the pay rate of employees returning for year three or more by 2%. 2nd by Gail. Vote was 5-0 in favor with Mike and Neil abstaining.
Field Permits: Sharon Soccer has submitted the required permit form and the insurance binder. Committee asked that permit not be sent until Sharon Soccer submitted their financials as they were asked to do in Fall 2010 by the Committee.
Server for messaging system was sent out for repairs. System has never worked properly. Video card needed to be replaced.
Snack Shack invitation to bid has been sent out. Due by April 1, 2011.
Examined the concept of bringing Passports to the Recreation Department. Town Clerk can longer do Passports as of May 1, 2011 under new Federal Guidelines. Sharon would not have one place in town to do passports left.
Brett updated the Committee on the Sacred Heart Committee Member search. Brett said the Selectmen had interviewed five applicants for the opening. He also said that the Selectmen were looking to appoint him to the committee in the capacity of ex-officio not as a voting member as the Selectmen had discussed at their February 1, 2011 meeting.
Motion was Gail to have the Recreation Advisory Committee write a letter to the Board of Selectmen expressing their displeasure that the Recreation Director would not be appointed to the Sacred Heart Committee as a voting member. They strongly object to having the Recreation Director on that committee without a vote. They also wanted the Selectmen to know that they are disappointed to see that the Selectmen have gone back on what was discussed at the February 1, 2011 Selectmen’s Meeting. The Advisory Committee sees this as a very important issue and wants to ensure that Recreation is represented on that committee this time as they were not the last time this committee was put together. 2nd by Steve. Vote taken 7-0 in favor of motion.
Next Meeting is Thursday, March 24, 2011 at 7:00 PM.